Chaperone Licencing

Due to Halton Borough Council rules we need to have at least one Registered Chaperone / Matron per 10 children for any performance (or event where parents aren't in charge of their own child).

If you'd like to register then please let us know asap as it can take a few months to set up.

There are three steps to becoming Registered Volunteer Chaperone / Matron:​

  • Licence Application: Fill in & follow the returning instructions on the Chaperone/Matron Application Form. You'll need two passport pictures and two non family members to act as referees.
    (N.B. Parents from outside of Halton will need to apply to their own local council).

     

  • Short Interview:  With Jennifer Connolly, Administration Officer, Policy & Resources at Halton Borough Council. Her direct number is 0151 511 7660 if you have any questions regarding the form etc. After she receives the completed form she will contact you to arrange the interview.
     

  • DBS: Do you already have an enhanced DBS certificate for the children's workforce & have you signed up for the DBS Update Service? If so, that may be suitable, if not then you will need to apply for a volunteer DBS (this is done at the interview). (DBS has replaced the old Criminal Records Bureau Check).
    The cost of a Volunteer DBS is £8.16 (Feb. 2018) this is payable at the interview by card. 

 

All backstage helpers will need a DBS check. As you can imagine that makes it more difficult with planning as helpers will need to be sorted out months in advance so the checks can be done in time.

 

In addition, any person helping in the dressing rooms also needs to be a registered Chaperone / Matron.

Both the licence & the DBS check (providing you register the DBS for the DBS Update Service) are valid for three years.

Please let me know asap if you're happy to apply for a Chaperone / Matron Licence (& DBS if required).


A few more details on the above, in an Email from Jennifer Connolly, Administration Officer, Policy & Resources at Halton Borough Council.

When an application form is received we will contact the applicant to establish if they require a new DBS check or not.

We are able to use an applicant’s current DBS if they have signed up to the DBS update, their DBS is enhanced and for the children’s workforce.  If an applicant DBS meets this criteria then we only need to meet up for 5 minutes to view the original copy of the DBS and a form of ID such as a passport (this will be discussed with them prior to meeting). Once we have viewed the DBS certificate and ID and checked the update service we can issue the licence subject to both references being received. The chaperone licence will be valid for 3 years.

If the applicant does not have a current DBS that we are able to use we will arrange to meet with them to carry out a new DBS check. This usually takes around 20 minutes. The applicant will be required to bring 3 documents (which will be discussed with them prior to meeting). We are only able to accept payment by credit or debit card and are unable to accept cash. The DBS advise that it takes around 2 weeks to complete the checks. Once we have been notified that the DBS checks are complete we can issue the licence subject to both references being received. The chaperone licence will be valid for 3 years.
(The whole process can take a couple of months).

Costs
There is no charge for the chaperone licence.
If a new DBS check is required the costs is £8.16 if the licence is being used for a voluntary role and £53 if the licence is being used for a paid role.
There is no charge to sign up to the DBS update service if the applicants DBS is voluntary.
If the applicants DBS is for a paid role the DBS charge £13 a year to use the update service.

Chaperone / Matron Application Form

 

 

 

 

 

If you don't have access to a printer please email the completed form to us to print out. You can then sign it. Or to fill in by hand, ask & we will print out a blank copy.